TERMS AND CONDITIONS
FIELD OF HEALING EVENT TERMS AND CONDITIONS
These terms and conditions relate to any Event Bookings with Field of Healing and use of this web site and its services.
BOOKING AND PAYMENT
To secure your booking we require you to:
Read these terms and conditions
Complete, sign and return the booking form, GDPR statement and, if applicable for the event, the brief health Questionnaire. All of which will be sent to you when you register for an event.
Pay your non-refundable deposit of 50%. If you choose to pay in full and then cancel, 50% of full payment will be refunded up to one month before the event date.
Please see booking form for payment details
Make the remaining payment balance one month before the event date.
Your booking is not considered definite and no contract will exist between you and Field of Healing until we receive full payment.
Should the final payment not be received, Field of Healing reserve the right to cancel the reservation and you will forfeit your deposit.
We do not store payment details nor do we share participant details with any third parties.
It is the responsibility of the participant to check their booking form and ensure the particulars contained, therein, are correct.
If you are booking for more than one person then each participating person must complete a booking form, GDPR statement and health questionnaire if applicable for the event. The deposit and payment system is the same for each person even if one person is paying for their group.
CANCELLATION BY YOU
·You may cancel your booking at any time, providing that the cancellation is made by the person submitting the booking form and is notified to us in writing.
·Cancellation will take effect the day such notification is received by us.
·As this incurs administrative costs we are unable to refund the deposit which is 50% of the full event cost.
·If you have paid in full all but the deposit will be refunded unless you are cancelling within 30 days of the event date in which case no refund will be given.
·It is at the discretion of Field of Healing but in exceptional cases, if cancellation is made in the last 30 days running up to the event up to 50% of the event fee may be given as a credit towards future events in Field of Healing. This credit cannot be taken as a cash equivalent. Examples of such circumstances would be if the event was sold out and your cancelled ticket was re sold.
·Refunds are normally settled within 3 working days of the date of cancellation.
·Once the event has begun, no refund or part refund or unused portion of the retreat will be repaid in the event of cancellation by you.
CANCELLATION BY US
We reserve the right, in any circumstances, to cancel the retreat, in which case we will offer a full refund of all monies, paid within 10 working days.
AGE / GENDER / RELIGION
Field of Healing events are open to anyone of any ethnic group, gender or religion. We have a holistic approach and expect all participants to adopt the same attitude of love, acceptance and respect for each other.
There is no minimum or maximum age but we would ask that you talk to us before booking when bringing anyone under the age of 16 to our events. Our events often include meditation and discussion groups and so it is with respect to other participants that you do not bring children or babies that would not be able to participate or cause disruption for other attendees.
FOOD AND DRINK
·We will sometimes provide homemade food such as cakes. Also water and hot drinks are provided. Some events also have shared lunches where participants share food that they bring. We cannot accept any responsibility for anyone that chooses to partake of these foods and if you have allergies or intolerances we ask that you bring your own food to all events.
·You are welcome to bring your own food to all of our events and there will be fridges available to store your own food.
You are responsible for your own dietary health and food choices
At some events you will be able to purchase refreshments from an independent food vendor who will be on site. These vendors will have the necessary food hygiene certification.
Alcohol is not permitted on the premises.
USE OF MOBILE PHONES AND DEVICES
Field of Healing events are designed for people to take time out of their normal routines. Please be discrete when talking on your phone. Listening to music on headphones is okay, but please monitor the volume of your device so that it will not be audible to other guests.
Mobile phones and other WiFi devices must be switched off during group activities / sessions. This rule may be waived at the discretion of the session facilitator, subject to circumstance.
In order to maintain guest privacy and confidentiality, photos and videos of your fellow guests may not be taken, stored, nor shared digitally, unless their permission has been sought and approved.
YOUR TRAVEL ARRANGEMENTS AND PARKING
All travel arrangements are your responsibility. A parking area will be made available but you leave your vehicle there at your own risk.
If the weather is very wet there is a risk of vehicles becoming stuck.
Other parking is available on the public highway, however, we ask that you park courteously and consider the village residents’ privacy and access.
AMENDMENTS BY US
Occasionally, changes to the format of the event may have to be made (e.g., teacher, itinerary or other arrangements), which we reserve the right to make at any time.
OUR LIABILITY TO YOU
We shall endeavour to provide all aspects of the event as described in any advertised media or literature. We do not accept any liability for cancellations, delays or changes caused by war, threat of war, terrorist actions or threats, closure of airports, civil strife, industrial action, natural disaster, technical problems to transport, staff cancellations, unforeseen changes in your personal circumstances or other events beyond our control
We are not liable for any injuries you may incur. Our events are in a field and we will always start our events with a house keeping talk which will include a reminder of the uneven surfaces found in the field. Appropriate clothing and foot wear for both indoor and outdoor use should be brought to all of our events. If anyone has any mobility issues please let us know at the time of booking so we can discuss how we can assist you and if the event is appropriate for you.
Labyrinth Walks, Henge Walks, Yoga, Sound Healing sessions and all activities are undertaken at your own risk. We are not liable for any medical or psychiatric conditions, which may develop during or following the event.
We are not liable for loss of or damage to, your personal property.
We are not responsible for the proportion of male/female guests in any group.
We are not responsible for the individual behaviour of any guest.
NO LIABILITY FOR POSSESSIONS
It is your responsibility to ensure that your possessions are kept safe at all times.
We are confident that you will not find cause for concern during our events. If you feel that a complaint is warranted you must raise the issue directly with Sarah during the event or after the event by emailing firstname.lastname@example.org within 14 days of the event ending.
Please advise us of any mental or physical health conditions, including pregnancy before you book.
There is a questionnaire provided with your Booking Form, which must be completed and submitted to us.
If you have health conditions and/or dietary requirements that may be affected by the activities offered on our retreat, we reserve the right, for your own wellbeing, to advise you to stop participating.
SESSIONS NOT OWNED OR FACILITATED BY FIELD OF HEALING.
It is common for Field of Healing to host guest speakers and facilitators and to collaborate on some events.
You will be asked at the time of booking to complete any questionnaires relevant to these 3rd party sessions where health and wellbeing may be affected. For example Yoga, Healing, Biofield Tuning, Sound Healing sessions would all be sessions that would require us to know some details about you.
These questionnaires are purely for the use of the facilitator and for your own safety and wellbeing.
It is your responsibility to let our workshop leaders know if you have any injuries, and to be mindful at all times of your own body’s capability during our events.
If you experience any injury or discomfort during any activity during the event, then please stop participating immediately and seek help from the event organiser or facilitator.
PRIVATE HEALING SESSIONS/CONSULTATIONS
At some events and retreats we invite external practitioners to the event to offer their services such as Reiki, massage, healing etc
We are not responsible in any way for their services or offerings and they do not form any part of your booking with us for the retreat. You will need to pay them direct for their services and they are responsible for their own insurance and therapy offerings.
THE VENUE / ACCESSABILITY
Events are held in a field at Field of Healing, behind The Old Sores, Main Street, Bythorn, Cambs, PE28 0QR and also sometimes in Bythorn Village Hall.
Whilst all measures are taken to ensure a high standard of health and safety, we are situated in the countryside where the land is uneven and we shall not be responsible for any injuries caused by uneven terrain.
Sessions will be held in a field, yurt, village hall and therapy studio. This site is not suitable for wheelchairs or people who have difficulty walking over uneven ground.
Some events are held in the evening and it is very often dark when the event finishes so we advise participants to bring torches to aid their journey back to their vehicle
The Venue is in a small village and we expect all participants to respect the community particularly when leaving the venue at night after the hours of 9pm. We also ask that when parking in the village respect is given to verges and care is taken not to block driveways, or narrow parts of the roads.